Pre-employment check support list
Congratulations for reaching this stage! Hopefully you now have an outstanding CV, a newfound confidence and a job offer from the dream role you hoped for, after following our blog series.
Before you can proceed into the new job role, you will need to follow a pre-employment check process, which we will be providing you with information on below.
(Please note: If you are an international candidate and require tier 2 sponsorship there will be certain documents you will need to provide for the trust to issue you with a certificate of sponsorship (CoS).)
The pre-employment check process is carried out in the steps as seen below:
- Identity checks
- Professional registration and qualifications checks
- Employment history and references
- Right to work checks
- Work health assessments
- Criminal record checks
The hospital will send you a new starter pack which can include various forms, so that they can gather all relevant and important information before you start employment.
The forms you will need to complete are as follows:
• New starter application form or TRAC - in either of these forms you will provide details such as your personal information, a list of your medical qualifications and possibly referee contacts for the trust to input into their system. (However, some hospitals may ask you to complete these prior to your interview)
• HMRC start checklist – this checklist is where you will input your details so that they can set you up with the correct tax code
• Occupational health form – you will usually be asked to attend an occupational health appointment upon arrival. By doing so it will highlight your past and current medical and immunisation history. The purpose of this is to determine whether you have any health problems which could prevent you from undertaking your duties of the role you have been offered
• Model declaration form – by filling in this form you declare that you haven’t had any convictions or any issues with any medical health authority
• Risk assessment form – you are required to complete this form to enable the trust to protect your health and safety, as it is their duty of care by law
They may also ask you to complete other forms to get you set up for their induction or IT systems.
As well as receiving forms, you are required to provide a set of documents, which can include:
• Passport – to confirm your identity
• Two documents proving your address – this can include your drivers’ licence, bank statement, utility bill (they must be dated within the last 3 months)
• GMC certificate – confirming your GMC registration
• Postgraduate certificate – to prove your Royal college qualification, or equivalent
• References – these will need to cover your last 3 years of employment. You will need to provide details of 1 referee per hospital from where you have worked in the last 3 years unless you have been in the same hospital - in this case you can provide 2/3 from that hospital.
After proving their information the trust or recruitment agency will contact the referee directly to his/her work email address.
The reference must then be stamped with the hospital stamp and signed by the referee, and then sent back to the hospital/agency via their work email account.
Lastly, the trust will require to apply for a DBS check upon arrival. Again, this is to ensure everyone’s safety and to confirm your past of no convictions.
If you are able to complete and provide all the correct and relevant information the hospital will issue you with a Certificate of Sponsorship (CoS), which will enable you to complete the recruitment process, and officially be ready to start working with them.
Look out for our next blog as we will be going in-depth about the CoS, so that you are able to understand what it is and how to obtain it.
